How to save | The four-step process explained

Most of the steps in the Chamber Pass Program process can be done online. 

First – Ensure the business meets the ASC qualifications. Then complete the pre-verification checklist.

Now – you may start the Chamber Pass Program process. The process has four main steps, two between the business and the Basalt Chamber, and two between the business and Aspen Skiing Company (ASC)

  1. Member Opt-in
  2. Chamber Verification of Eligibility
  3. Member completes ASC Pass Selection
  4. Member completes ASC Pass Payment

Starting in the late fall, employees can redeem their voucher. BUT we suggest you wait until right before you plan on using your pass (more here).

Jump to the Chamber Discounted Ski Pass Program main page.


STEP 1 | Opt-in

Member takes action

The designated Chamber Pass Program representative completes the online Chamber registration process to opt into the program. This person handle all interactions with both the chamber and ASC. An ideal representative is typically an owner/manager/HR/payroll person.

Opt-in     Opt-In Instructions

Important:

  • READ ME —> How To: Opt-in for the discount – Step-by-step instructions on how to complete the registration form.
  • Chamber staff will NOT complete the form on behalf of the business. 

Confirmation of Step 1

The Chamber Pass Program representative will receive an automatic confirmation email:

Chamber Pass Step 1 Opt In confirmation email

Step 1 | Member Opt-in is now complete. 


STEP 2 | Verification of Eligibility

Chamber takes action

Chamber staff reviews the opt-in registration, then determines if the member meets the eligibility requirements of the Chamber Pass Program.

If the member does NOT MEET the qualifications:

  • Chamber staff will contact the Chamber Pass Program representative to explain the required steps that must be taken in order for the business to be considered eligible. This will delay the overall process.
  • Avoid this extra step! – Complete the pre-verification checklist PRIOR to Step 1.

Make a membership dues payment

If the member does MEET the qualifications:

Important:

  • Allow up to two business days for Chamber staff to process the registration form and complete the verification of eligibility for the Chamber Pass Program discount.
  • Chamber staff will not verify your eligibility with ASC until the annual membership investment has been made. Pay online.

Confirmation of Step 2

Once the chamber has verified the member, the Chamber Pass Program representative will receive a confirmation email from the Chamber, with next steps.

This email contains a link to the Aspen Skiing Company online order form.

Step 2 Chamber Verification Complete email

Step 2 | Chamber Verification of Eligibility is now complete. 


The Chamber’s role is to verify eligibility for the discount.

The rest of the process is done directly with Aspen Skiing Company.


STEP 3 | Pass Selection

Member takes action with ASC

The designated Chamber Pass Program representative clicks the link in the email provided by the Chamber,  completing the Aspen Skiing Company (ASC) Season Pass Order Form.

Enter the total quantity and type of passes requested. 

2022 ASC Order Form Screenshot

2022 ASC Order Form Screenshot

2022 ASC Order Form Screenshot

Confirmation of Step 3

If the Aspen Skiing Company Chamber Pass Order Form is completed successfully, this screen will display:

2022 ASC Order Form Confirmation

If “Send me a copy of my responses” was selected (checked) on the order form, the Chamber Pass Program representative will receive a confirmation email from Aspen Skiing Company. once 

2022 ASC Order Form Copy of Response

Step 3 | ASC Pass Selection is now complete. 

Important:


STEP 4 | Pass Payment

Member takes action with ASC

ASC staff generates a Sales Order in its system, based on the information provided in the Pass Order Form in Step 3. Once the Sales Order has been completed, the designated Chamber Pass Program representative will receive an email from ASC Product Sales and Services (ASCPaSS@aspensnowmass.com) with the subject line: 2022-23 ASC/Chamber pass Order Confirmation – PAYMENT REQUIRED

2022 2022 Step 4 Order Confirmation

Be sure to open the attachments, as this includes the Sales Order information:

2022 Step 4 Order Confirmation - attachments

Follow the instructions in the email to make a payment.

Important: DO NOT WAIT UNTIL THE LAST MINUTE! Allow enough time (48-72 hours) for ASC staff to generate the Sales Order and contact the designated Chamber Pass Program representative. Once the Chamber Pass Program representative has received an email from ASC with the 2022-23 ASC/Chamber Pass Order Confirmation, they can complete the payment process.

ASC Payment Methods

More detail is provided in the Pass Order Confirmation email from ASC Product Sales and Services

Once payment is complete, the business has officially locked in the Super Early Pricing rate for passes.

ASC Payment Requirements

Payment to Aspen Skiing Company for all Chamber pass vouchers must be made by business credit card, business check or wire transfer. There is a $10,000 per business limit for credit card purchases per season. Personal credit cards or checks will only be accepted from the business owner whose name is specified by the Chamber of Commerce. Personal checks and cash will not be accepted. 

Business Credit Card In Person or – The designated Chamber Pass Program representative will need to physically visit an ASC ticket office to pay with an approved payment method. Click here for ticket offices & hours. NOTE: The Riverside Ticket office (255 Gold Rivers Court, Basalt, CO 81621) is open starting September 12, 2022. 

Fall 2022 ASC Ticket Office hours

– The designated Chamber Pass Program representative calls the ASC phone number in the Pass Order Confirmation email, providing a provide a business credit card number on or before September 16, 2022. There is a $10,000 per business limit for credit card purchases per season. NOTE: This was the method used by Chamber staff, and the turnaround time was accurate.

details. Provide banking information to your bank and add your order confirmation reference number. Payment must be received by ASC on or before September 16, 2022.

NOTE: Mailing a check will result in a slower turnaround time for the final step of the process.

Confirmation of Step 4

No-contact, digital methods

Once payment is complete, the Chamber Pass Program representative will receive a payment confirmation email from ASC Product Sales and Services (ASCPaSS@aspensnowmass.com) with the subject line: Thank you for your ASC Chamber Order & Payment – Voucher ID #’s attached!

2022 Step 4 Payment Confirmation

The email contains two PDF attachments:

  • 2022-23 Chamber Guidelines and Benefits – read this!
  • A PDF receipt (SalesOrderConfirmation_[BUSINESS NAME]Receipt.pdf) with corresponding 9-digit voucher numbers for the passes that were purchased. 

The body of the email contains important information about voucher distribution and how to redeem the voucher for a ASC pass (loading it onto an RFID Aspen Card).

2022 Step 4 Voucher details

In-person payment methods

Chamber staff has not gone through this version of the process, so we are unable to provide details. Likely there will be a printed receipt.

Congratulations – you have completed the 2022 Chamber Pass Program process!


Employee Voucher Redemption

From Aspen Skiing Company | Chamber Pass Voucher Redemption Information

Details about the voucher redemption process are available on Aspen Skiing Company’s website, under the collapsable section “Redeeming Your Voucher.”

Chamber Pass Program representatives from each business were sent voucher numbers for each individual (employee/spouse) associated with a Chamber Discounted Pass. Voucher numbers can be found on the Sales Order Confirmation Receipt send during Step 4. The chamber does not have this information.

 
Chamber Pass vouchers can be redeemed online and in person at an ASC ticket office. Employees must have their voucher ID number in order to redeem. Chamber Passes should be redeemed by eligible employee only. 

IMPORTANT: Voucher Refunds: Unredeemed* 2022-2023 Chamber pass vouchers may be returned to Aspen Skiing Company for full refunds through February 15, 2023. Refunds will NOT be provided after February 15, 2023. Once a voucher has been turned into a pass it becomes nonrefundable even if the pass is never used. *Unredeemed means that the voucher has NOT been loaded onto an RFID Aspen Card.

 

Additional redemption instructions can be found at aspensnowmass.com/visit/tickets-and-passes/season-passes/chamber-passes under the “Redeeming Your Voucher” tab lower on the page. Please contact Aspen Skiing Company at contactus@aspensnowmass.com with any questions.


Additional details

IMPORTANT: Voucher Refunds: Unredeemed* 2022-2023 Chamber pass vouchers may be returned to Aspen Skiing Company for full refunds through February 15, 2023. Refunds will NOT be provided after February 15, 2023. Once a voucher has been turned into a pass it becomes nonrefundable even if the pass is never used. *Unredeemed means that the voucher has NOT been loaded onto an RFID Aspen Card.

Season Pass Insurance: Travel Guard’s Multi Event Insurance plan can provide coverage for events that happen beyond your control. It can help cover your ski pass investment if you need to cancel your season pass for covered reasons prior to the beginning of the ski season or if other covered unforeseen circumstances arise during the ski season. For questions on the season ski pass insurance, visit travelguard.com/multievent or call Travel Guard at 866-690-6859 and reference product 101074 P3. To add pass insurance please contact Aspen Skiing Company at 970-923-1227 or 877-282-7736.

 

CHAMBER PRO TIP: Feel free to distribute the appropriate voucher number to your employees, however it is recommended that they to keep it in the voucher form (i.e. not loaded onto the RFID Aspen Card) until the pass holder plans on skiing. By taking this approach, the voucher could still be returned for its full value if something happens between now and the winter season.

IKON BASE PASS REDEMPTION DETAILS
Details coming soon.